Le Châtelard

Switzerland

High School Rules & Regulations

High School Annual Course 2016-2017 

I. GENERAL DISCIPLINE GUIDELINES

II. ACADEMIC RULES AND REGULATIONS

III. MAJOR RULES

IV. DAILY LIFE

1.    PERSONAL PRESENTATION
2.    MEALS
3.    BEDROOMS
4.    TELEPHONE AND INTERNET 
5.    MUSIC AND TELEVISION
6.    LAUNDRY
7.    VISITORS 
8.    OUTINGS AND HOLIDAYS
9.    FREE TIME
10.    HEALTH
11.    SMOKING AREAS
12.    TRANSPORTATION
13.    USE OF MATERIALS AND SCHOOL FACILITIES
14.    ACCESS TO DIFFERENT AREAS OF THE SCHOOL
15.    PAYMENT, POCKET MONEY AND VALUBLE THINGS

 

 


I. GENERAL DISCIPLINE GUIDELINES

At Le Châtelard, a healthy discipline is a means for the accomplishment of the student’s integral formation. It is never an end in itself. The school asks for support from the parents to help their daughter see the connection between inner discipline and formation of habits and virtues.

The school relies on the parents to motivate their daughter and to help them see the values acquired through discipline. If the student feels a division between her parents and the school in anything referred to in the rules and regulations, the formation becomes increasingly difficult. For this reason we ask parents for their valuable support in what refers to rules and procedures of the school.

Le Châtelard forms its students with respect and sensibility in a family environment that is conscious of their needs. In addition to the rules of the school, it will ensure the growth and maturity, independence, courtesy, respect and personal organization of each student.

Each student is identified with the ideal of becoming an Integral Woman.

It is expected that each student shows an interest in achieving her own personal maturity, and be willing to wholly use the means, methods and opportunities that the school provides, to become an integral woman.

It is expected that the students behave correctly and be properly attired both inside and outside the school facilities.

Le Châtelard offers a Junior High and a High School program. Both are independent and have their own dynamics, rules and discipline, according to the age and personal maturity of its participants. Students of each program are expected to be in the activities of their own program at all times.

Upon request, the school will supply a letter of good behaviour as long as the average grade for discipline is higher than 7.5 and the school agreement.

In keeping with the dignity of the human person, our students are required to show respect and refinement both in their words and gestures, towards the entire staff of Le Châtelard and among themselves. They are expected to use a correct and distinguished vocabulary.

 


 

II. ACADEMIC RULES AND REGULATIONS

1) HUMAN REPORT CARD
The school uses a discipline grade to measure the student’s external behaviour and assimilation of the norms and principles which are to be followed by all students.

2) GRADE REPORT
The academic year is divided into two semesters. Each semester is divided into two periods (two months each).
For each subject, each semester, student will receive five grades that are as follows:

Subject (example: French)

% of the Semester Average

Grade (example)

Work of the 1st period (quiz, participation, homework,…)

15%

8.5

+  Exam of the 1st period (= DST 1)

15%

9

+  Work of the 2nd period (quiz, participation, homework,…)

15%

7.2

+  Exam of the 2nd period (= DST 2)

15%

7.7

+  Final Exam

40%

8.5

= Final Grade

= 100%

8.3

 

3) EXAMS
To ensure that the students assimilate the subject material in an ongoing way, two weekly exams (called “DST” in French) on different subjects will be assigned every Wednesday (they can occasionally take place on another day of the week).
Students can only miss one “DST” during the year, if it takes place during the authorized family visit day. They will then be able to sit it again at a given date.

For a final semester average to be sufficient, a minimal mark of 6 (out of 10) is required. Please, take note that the Swiss marking system is very strict:

GRADE

INTERPRETATION

10

Excellent

9

Very Good

8

Good

7

Satisfactory

6

Passing

5 or less

Insufficient

 

For a student to be entitled to take her exams, her school fee payments must be up-to-date.
4) REMEDIAL EXAMS
If the student’s final average is insufficient (less than 6), she will have the opportunity to retake exams, in no more than 3 different subjects.
If the student obtains less than 6 in the exam she retakes, she will fail the subject.
The times and dates of these exams are indicated in advance by the Dean of Studies.
Final and remedial exams will not be given to students who have missed them on the assigned dates, no matter the reason. They would have 0 for a grade.

If a student has to sit a remedial exam, private lessons and extra study time could be needed so she can be prepared, at the parents extra cost.

5) CHEATING
A student caught cheating, be it on a quiz or an exam, will receive 0 for a grade to the period in the corresponding subject and an informative report.
If she is caught cheating a second time, even though it is in a different subject, she will have 0 for a grade to the period in the corresponding subject and will receive a major report.
On the third time, she will have 0 as her semester grade in the subject, together with a major report.

Copying and pasting information without quoting sources, letting somebody copy your work, and handing the same piece of work as a classmate is also considered cheating.

6) PUNCTUALITY AND ATTENDANCE
Students are to be in their classes at the exact time when their lessons begin according to the timetable.
- If a student is 1-5 minutes late for class, she receives a tardy.
- If a student is more than 5 minutes late, the teacher will register her as being absent.
- Two tardies will be considered equivalent to one “absence”.

Students are allowed 4 absences for justified reasons per semester in French, and 2 absences in the other subjects.

Subjects

Number of absences authorized (per semester)

French

4

Other classes

2

No student may skip class on purpose or leave the school during class hours. Only the Directress may authorise this for exceptional reasons (when applying for legal papers such as visas, medical appointments which cannot be made outside of class hours...).

If students go over the number of authorized absences in a subject, they will be graded out of 7 instead of out of 10 in the next “DST”.

In the remote case in which there would not have a “next DST”, the student would be graded out of 9 instead of out of 10 in her final exam grade. If she stills goes over the authorized absences, the grade will keep on decreasing.

7) STUDY TIME
Our students have the opportunity to attend study hall for at least an hour per day during weekdays. In the mornings, they can either go to Mass or study hall.

There is also an evening study hall three times a week. Depending on their grade average, students may be asked to go to more study halls.

Earphones are not allowed, as well as connecting to the social networks, shopping websites or procrastinating on the internet.

In addition, a group study during study hall hours is not authorized so as to respect other students.

Students organize their free time to study by themselves or in a group.

Arriving late to study hall and not taking advantage of this time may lead to disciplinary consequences such as extra work and informative reports.

8) FRENCH
The best way to learn a language is to practice it, therefore students are expected to speak French outside of class. A series of means are implemented in order to help each girl reach this goal; however, lack of responsibility will lead to losing the right to positive motivations.

9) REWARDS

Honour Trip:
Students who practice their French outside of class (according to given criteria) and have a minimum grade average of 7.5 (at a specific date) are entitled to participate in a three-day honour trip, on the dates marked in the calendar. A minimum of 6 students is required in each group.

They will organise the trip by themselves, providing they respect a couple of conditions given. An adult will be assigned by the Directress to accompany the group (the expenses for this person and the entire trip are to be fully covered by the students themselves).

According to the established budget, the entire itinerary of the trip has to be approved by the school and the students have to provide phone numbers of the places they will be staying at. For disciplinary motives the school can cancel the right for a student to participate in an honor weekend, even if the trip has already been organised and this will incur the loss of the cost.

If a student has received too many absences from class, the direction may decide not to give her the right to participate, even if she fulfils the other conditions.

Honour Roll:
If a student obtains at least 8.8 as a general average every time a grade report is issued, she will be on the Honour Roll.

Exemption of Study Hall:
If a student obtains at least 8 as a general average, and does not have any subject under 6 every time a grade report is issued, she has the right not to go to one evening study hall per week during the next academic period.

If a student obtains at least 8.8 as a general average every time a grade report is issued, she will have the right not to go to two evening study halls during the next academic period.

If a student has less than 7 in at least 3 subjects she will have extra study on Friday evening.

10) BEHAVIOR
Students are not allowed to bring smart phones, tablets, laptops, and other electronic devices to class, unless the teacher has requested them.
Chewing gum is not allowed.

11) IN THE CASE OF EXPULSION
If a student is expelled. Le Châtelard will not be responsible for the academic consequences of her absence nor the revalidation of her studies after the date of her departure. The Academy cannot organize exams or send the contents of the subjects.

MAJOR RULES
1. The following behaviours will lead to immediate expulsion:
 Immorality in her actions (in the way a student dresses, speaks or reading/virtual material)
 Stealing
 Leaving the school premises without permission between lights out and wake up.
 Drug, narcotics or stimulants consumption or possession in any circumstance. Swiss law penalizes the possession or consumption of illegal drugs, as well as the concealment of information about others involved in drug-related activity.
 Drinking or possessing alcohol at any time on or off the campus. We reserve the right to use the alcoholmeter should there be suspicious behaviour or during random occasions.

2. The following behaviours will lead to a severe sanction given by the Direction:
 Lack of respect to any authority of the school or member of the Staff
 Rebelliousness / Defiant behaviour
 No observance of penalties received
 Constant criticism of norms, rules, systems and other aspects of the institution
 Damaging the school’s materials
 Missing mandatory activities without proper permission.
 Swearing or vulgar expressions
 Repetitive lack of daily life discipline
 Attempt against their own or others physical integrity

3. When breaking the rules, the student will receive a consequence, accompanied by:
 A serious warning
 An informative report
o 3 informative reports make 1 major discipline report.
 A major discipline report
o If a student receives two major reports, she will not be allowed to participate in the October or Easter Trip. This decision can be taken at any moment. If this happens the family will need to assume the economic consequences and the student must return home during those days.
o If a student receives three major reports, she will be temporarily or permanently expelled from the school.

The directive team will determine which of these warnings or general consequences will be given depending on the gravity of the action. One of these consequences could be a detention.

4. If a student is expelled, temporarily or permanently, Le Châtelard will not be responsible for the expenses incurred for the students’ transportation back home or trip cancellations.

 


 

III. DAILY LIFE

1. PERSONAL PRESENTATION
During their stay at Le Châtelard, students must dress in a refined way, always taking into account European style and uses. Students must follow the dress code for each occasion.
High School students wear a uniform on normal days and on indicated occasions. The uniform is a distinctive and distinguished seal of any school, it is expected that the students wear the correct uniform for each occasion. No nail polish is allowed.
During one day each week the girls have Savoir Vivre which is when they wear the attire bought just for this occasion and purpose.

DRESS CODE

School days: Uniform (provided by the School)

  • Navy blue moccasins
  • White, gray or navy blue tennis shoes

               
Savoir Vivre days:

  • Elegant blouses and skirts (no shorter than 4 cm up from the knee)
  • Dresses
  • Elegant trousers and blazers
  • Nylons (natural or solid colours)
  • Heeled dress shoes (closed)

Outside school activities

  • Pairs of pants
  • Sweaters
  • Coordinated blouses or shirts
  • Colour jeans
  • Clear blue jeans and jean jackets (not ripped, without holes) allowed just on free times or nature outings.
  • Thick leggings with seams only if worn with a long shirt 

Special occasions

  • Elegant knee height dress for religious celebrations

Sport activities

  • Summer Track-suits/sweatpants
  • Sweatshirts
  • T-shirts
  • Sport lycra pant is just allowed for sport time

Not permitted items during your stay at Le Châtelard

  • Transparent clothing
  • Miniskirts
  • Mini-shorts
  • Short shirts
  • Deep v-necked blouses
  • Blouses with thin straps or bare shoulders
  • Thin leggings
  • Leather clothing
  • Tight clothing
  • Clothing ripped or with holes
  • Clothing with back showing

Hair must always be clean and well-presented. Dyes are not allowed. The haircut of each student must be classical style.
Permanent hair accessories, tattoos and piercings are not allowed, only a one classical ear piercing is allowed.

2. MEALS
During meal times, etiquette and personal presentation must be followed by all students.
Attendance to breakfast and lunch is compulsory.
Attendance to supper is optional.
Attendance to lunch on Saturdays and Sundays is also optional.
For the optional meals they need to sign for the days the students will eat at the academy. If a student signs and does not assist, she will have a consequence.

Eating in places other than the dining room and the cafeteria is not permitted.
To ensure good formation and good health, nutrition is a key. A Cordon Bleu Chef prepares menus that have been carefully selected and are well- balanced.
Le Châtelard does not give special diets to the students excepting food allergies, under presentation of a medical prescription and tests. However if they don’t follow this special diet during several days, the kitchen will change the menu back to the ordinary one.

3. BEDROOMS
Students at Le Châtelard share their bedrooms. As a manifestation of respect and of a well-grounded human formation, each person is to contribute to a pleasant environment by keeping her own belongings tidy: each student is to make her bed, keep her personal belongings in place and help clean the bedroom and bathroom.
Students should follow the schedule of their bedrooms

 

Weekdays

Weekends

Be on their floors

9:15 pm

10:15 pm

Be in their rooms

9:45 pm

10:45 pm

Lights off and end phone calls

10:15 pm

11:15 pm

No computers or devices

10:30 pm

11:30 am

 

After these mentioned hours, students are to stay in their own rooms until morning.
Students are not to share beds at any time.
Students should take good care of their bedrooms and keep them tidy at all times. They have been provided with a personal magnetic board to put appropriated postcards, photographs, etc. since damaging the walls or furniture with nails or any other kind of adhesive material is forbidden.
Keeping and consuming food is not allowed in the bedrooms. If food is discovered it will be confiscated. Each girl has a locker in the cafeteria to keep food in.
The school reserves the right to inspect the rooms at any moment.
Before leaving their rooms, students should turn out the lights, unplug any electrical appliances and close the windows.
Students are expected to use their electrical appliances discreetly (laptops, cell phones, radios, hair dryers, etc.).
Furniture and objects belonging to the room must be kept inside it and are not to be removed. Students are expected to use the towels and sheets provided by the Châtelard and not to buy or bring different ones.

4. INTERNET AND DEVICES
The school is provided with a computer room and wireless Internet service.
Students are allowed to bring their personal computers and devices.

All internet access has a family friendly filter. Students must refrain from any inappropriate use such as: harassing, fraudulent or obscene materials or purposes; hacking, use of offensive blogs, damage of the School reputation or any of its members (Staff and students).
Le Châtelard reserves the right to carry out IT checks to ensure that students make good use of their computers and personal devices.

5. MUSIC AND TELEVISION
The personal use of any music and video players should never be a source of disturbance. When a student wishes to use them in the common rooms or bedrooms, she is expected to ask her companions if they do not mind listening to music or having a device on, at a moderate volume during the schedule approved by the school.
The sitting room is provided with a TV and DVD player to be used by the students at the appropriate times.
The use of adult films or other material is strictly forbidden. Anything inappropriate that is found will be immediately confiscated and not returned to the student.

6. LAUNDRY
Le Châtelard offers laundry service for the student’s clothes, sheets and towels. The clothes of every student can be sent to wash every day; they will be sorted and dropped back in the space assigned for each student at least twice a week.
Le Châtelard does not take any responsibility for possible damage to clothing during this service.
Each piece of clothing must be marked on the waist or on the collar with sewn labels indicating the laundry number of the student to ensure the correct functioning of the laundry system. We ask the student to bring more of these labels so they can be used for the extra items of clothing that the students may purchase while in Europe. Le Châtelard does not take responsibility for clothes sent to the laundry unmarked. All items that are not marked will be sent to Lost & Found department.
Sets of sheets and towels will be provided for each student who will be responsible for its good care, they will be changed once a week.
Girls may send clothes to be dry-cleaned. The cost of this service will be deducted from the student’s personal account.

7. FAMILY VISITS
Students go home for Christmas Holidays, respecting the school calendar. Students have final exams before the Holidays.
They also have 2 days of justified absences for a family visit during the year, except on exam days.
We kindly ask parents to send an email in advance to the Academy when you wish your daughter to miss classes for that one day for a family visit. The authorization will only be confirmed by an email from the Academy, and not over the phone. We ask you to wait until you receive this written confirmation before booking the flights. Moreover, bear in mind that if your daughter is travelling, you will need to consider the time needed to go and return to the airport or train station. If she has to miss one or more classes that are not included in the days of family visits authorized for any reason, she will incur in absences. Parents may also visit their daughters on days when there are no classes, with prior authorization from the Directress.

PASSPORTS
Passports must be valid until at least December 2016 for the trip to the Holy Land. It is absolutely necessary to have a minimum of 4 consecutive empty pages which are required for the visas to Vietnam.

OTHER VISITS
For students to receive visits from their friends or the parents of another student they must return to school in the evening respecting the school’s arrival timetable.
Families and friends must come to pick up the students at the school and accompany them on their return. Students may not go out alone with their boyfriends.
Students are only allowed to sleep out with their own parents and siblings.
The school does not have the possibility of letting parents, siblings or friends stay within its building, but will gladly recommend places to stay in nearby hotels. During the timetable indicated by the school, students may receive their visitors in the sitting-rooms of the school reception area, having received permission from the Directress.
School still reserves the right to not allow an outing with people outside family members.

8. TRIPS AND EXCURSIONS
When students go on trips organised by Le Châtelard, they commit themselves to respect the established programme and the school’s norms.
The excursions are an important part of Le Châtelard’s formation program. The School will therefore require valid reasons before giving authorization for a student not to attend.
Students are always accompanied by a member of staff on excursions and trips.
If students decide not to participate on the October trip they can remain at Le Châtelard and continue classes however should they decide not to go on the Easter trip, they must return home to their families.
Students must respect the dates programmed for their holidays in the school calendar.
Students who were on a different continent are asked to come back two days prior to the beginning of classes, in order for them to rest and get used to Swiss time.
For evening cultural activities, students will always be accompanied by a staff member and are expected to stay with their group.

9. FREE TIME
For security reasons, our students, having received permission to go out, are required to leave the school in groups of at least three. Students must sign-out when they leave and sign-in when they return and always indicate their whereabouts.
For academic or disciplinary motives, students may be asked to stay in the Academy during their free days.
The arrival time back at the academy is 8:30 pm (in Autumn and Winter) and 9:30 pm (in Spring). They must be back at the school on time and signed in on arrival.
If for some serious or unavoidable reason, a group of students get delayed, they are to immediately call the school, speak with a member of staff and inform us of the situation.

10. HEALTH
All of the students will be insured upon their arrival to Switzerland. This insurance covers the medical care described in the Application for Admission booklet.
In case of an emergency, the student will be accompanied by a member of the Directive team to the nearest health care service. Students who need special medical care should inform the Directive team and provide medical certificates before their arrival so that necessary measures can be taken in advance.
If a student is sick and cannot partake in an activity, she should always inform the Dean of Studies or the Dean of Discipline so that she may receive attention and be provided with the necessary medicine, or be taken to the doctor. If sick during school hours, students are not to stay in their bedrooms but are expected to stay in the Infirmary under observation.
It is important for our students to bring their regular medical prescriptions before coming to the school.
To prevent auto-medication, the directive team will ask the girls for their medication and will keep them. If they need something we will give it to them in a specific schedule.
Only medicines which have been prescribed by the family, the school’s Doctor or a staff’s member will be given to the students.
In case of medical necessity a responsible person will always be available, even during the night.
Students are not allowed to share or provide medicine to other students.

11. SMOKING AREAS
Smoking in the Academy is only allowed in the garden, on condition that parents have signed the “Smoking Authorization Form”.
When partaking in activities outside of the Academy, students should ask permission to smoke to their Dean of Discipline.
Although it is understandable that whilst they are away, the girls want to experiment and experience new things, we ask parents to motivate their daughters to realize how damaging this habit is for growing young women.

12. TRANSPORTATION
For transportation students may use taxis, buses and trains. For security reasons students are not permitted to rent a car or motorcycles nor hitchhike.
Our students should never enter the house or get into the car of a person unauthorized by the school.
Le Châtelard Academy offers transportation to and from the Airport at the beginning and the end of the year only if they travel in the group. Outside these two moments, students are expected to use other means of transport. The Academy will be more than happy to help out organizing this transport at the students’ personal expense.

13. USE OF MATERIALS AND SCHOOL FACILITIES
Students are kindly requested to take good care of the school’s materials and the different areas in which they have their activities.
In case of damage to school materials, facilities or equipment, the students is responsible for the damage and will pay for the repair, or, if necessary, the purchase of new material.
All students are requested to inform a member of the staff when they notice something is damaged or out of order.
At the beginning of the term students are given an inventory of their rooms and books. It will be revised at the end of the term by the Facilities manager. The student will be held responsible for anything damaged or lost.
Cutlery and other kitchen material is to be used only in the cafeteria and dining room.
The students are allowed to use the gymnasium, aerobics and fitness centre during their free time. None of this material and equipment is to be taken out of these rooms.

14. ACCESS TO DIFFERENT AREAS OF SCHOOL
Students are asked to respect the timetable assigned to the different areas of the school. They may use these places upon request and are expected to respect the behaviour permitted for each one.
Students should not enter places such as the laundry room, the kitchen, service elevators and the restricted areas (4th and 5th floor). The staff toilets and staff cafeteria are only for use by authorized staff.

15. PAYMENTS, POCKET MONEY & VALUBLES
Students must refrain from bringing things of excessive value. The school will not be responsible for lost or broken articles or loss of money. In case of need, students or parents may ask the school to store personal money for safekeeping.
Once a week, students may ask for money from the amount deposited at administration for their personal use. Le Châtelard does not lend money to students for any reason.
A student may not begin a term at Le Châtelard until her payments to the school are up-to-date. Payments for each term are due on the following dates:
1st semester: August 1st
2nd semester: December 31st


 

IV. CONCLUSION

For the school system to run properly and for the successful preparation of our students, it is essential for parents to not only read but also support the Châtelard’s rules. They can do so by both reviewing them and reflecting with their daughters about the importance of accepting them in a mature way and agreeing to follow them.

After having read the whole document, please fill in the attached Personal Commitment and Rules and Regulations Acceptance. Both documents should be sent back to the Academy by email, fax or post within two weeks after reception.

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