Le Châtelard


JHS Rules and Regulations

Junior High School Annual Course 2016-2017 






  2. MEALS
  10. HEALTH



            At Le Châtelard, a healthy discipline is a means for the accomplishment of the student’s integral formation. It is never an end in itself. The school asks for support from the parents to help their daughter see the connection between inner discipline and formation of habits and virtues.

            The school relies on the parents to motivate their daughter, to help them see the values acquired through discipline. If the student feels a division between her parents and the school in anything referred to in the rules and regulations, the formation becomes increasingly difficult. For this reason we ask the parents for their invaluable support in whatever refers to the rules and procedures of the school.

            Le Châtelard forms its students with respect and sensibility in a family environment that is conscious of their needs. In addition to the rules of the school, it will ensure the growth and maturity, independence, courtesy, respect and personal organization of each student.

            Each student is identified with the ideal of becoming an Integral Woman.

            It is expected that each student shows an interest in achieving her own personal maturity, and be willing to wholly use the means, methods and opportunities that the school provides, to become an integral woman.

            It is expected that the students behave correctly and be properly attired both inside and outside of the school facilities.

            Le Châtelard offers a Junior High and a High School program. Both are independent and have their own dynamics, rules and discipline, according to the age and personal maturity of its participants. Students of each program are expected to be in the activities of their own program at all times.

            Upon request, the school will supply a letter of good behaviour as long as the average grade for discipline is higher than 7.5 and the school is in agreement.

In keeping with the dignity of the human person, our students are required to show respect and refinement both in their words and gestures, towards the entire staff of Le Châtelard and among them. They are expected to use a correct and distinguished vocabulary.





The school uses a discipline grade to measure the student’s external behaviour and assimilation of the norms and principles which are to be followed by all students.


The academic year is divided into two semesters. Each semester is divided into two periods (two months each).
For each subject, each semester, the student will receive five grades that are as follows:

Subject (example: French)

% of the Semester Average

Grade (example)

Work of the 1st period (quiz, participation, homework,…)



+  Exam of the 1st period (= DST 1)



+  Work of the 2nd period (quiz, participation, homework,…)



+  Exam of the 2nd period (= DST 2)



+  Final Exam



= Final Grade

= 100%



To ensure that the students assimilate the subject material in an ongoing way, two weekly exams (called “DST” in French) on different subjects will be assigned.
Students cannot miss any “DST”, or else they will have zero for a grade.
For a final semester average to be sufficient, a minimal mark of 6.0 is required. Please, take note that the Swiss marking system is very strict:






Very Good







5 or less


            For a student to be entitled to take her exams, her school fee payments must be up-to-date.



If the student’s final average is insufficient (less than 6), she will have the opportunity to retake exams, in no more than 3 different subjects.
If the student obtains less than 6 in the exam she retakes, she will fail the subject.
The times and dates of these exams are indicated in advance by the Dean of Studies.
Final and remedial exams will not be given to students who have missed them on the assigned dates, no matter the reason. They would have 0 for a grade.

If a student has to sit a remedial exam, private lessons and extra study time could be needed so she can be prepared, at the parents extra cost.


A student caught cheating, be it on a quiz or an exam, will receive 0 for a grade to the period in the corresponding subject and an informative report.
If she is caught cheating a second time, even though it is in a different subject, she will have 0 for a grade to the period in the corresponding subject and will receive a major report.
On the third time, she will have 0 as her semester grade in the subject, together with a major report.

Copying and pasting information without quoting sources, letting somebody copy your work, and handing the same piece of work as a classmate is also considered cheating.

6) PUNCTUALITY AND ATTENDANCE                                                                                                                                                         

Students are to be in their classes at the exact time when their lessons begin according to the timetable.

  • If a student is 1-5 minutes late for class, she receives a tardy.
  • If a student is more than 5 minutes late, the teacher will register her as being absent.
  • Two tardies will be considered equivalent to one “absence”.

Students are allowed 4 absences for justified reasons per semester in French, and 2 absences in the other subjects.


Number of absences authorized (per semester)



Other classes




No student may skip class on purpose or leave the school during class hours. Only the Headmistress may authorise this for exceptional reasons (when applying for legal papers such as visas, medical appointments which cannot be made outside of class hours...).

If students go over the number of authorized absences in a subject, they will be graded out of 7 instead of out of 10 in the next “DST”.

In the remote case in which there would not have a “next DST”, the student would be graded out of 9 instead of out of 10 in her final exam grade. If she stills goes over the authorized absences, the grade will keep on decreasing.


Students attend study hall in the morning and in the afternoon during weekdays.     
Earphones are not allowed, as well as connecting to the social networks, shopping websites or procrastinating on the internet.
In addition, a group study during study hall hours is not authorized so as to respect the other students.
Arriving late to study hall and not taking advantage of this time may lead to disciplinary consequences.


            The best way to learn a language is to practice it, therefore students are expected to speak French outside of class. A series of means are implemented in order to help each girl reach this goal; however, lack of responsibility will lead to losing the right to positive motivations.


Honour Trip:

            Students who practice their French outside of class (according to given criteria), have a minimum grade average of 7.5 (at a specific date) and a good behaviour are entitled to participate in a three-day honour trip, on the dates marked in the calendar.

            For disciplinary motives the school can cancel the right for a student to participate in an honour weekend, even if the trip has already been organised and this will incur the loss of the cost.
            Honour Roll:
If a student obtains at least 8.8 as a general average every time a grade report is issued, she will be on the Honour Roll.

            Exemption of Study Hall:
If a student obtains at least 8.8 as a general average every time a grade report is issued, she has the right not to go to the evening study hall during the next academic period.


Students are not allowed to bring smart phones, tablets, laptops, and other electronic devices to class, unless the teacher has requested them.
Chewing gum is not allowed.



If a student is expelled, Le Châtelard will not be responsible for the academic consequences of her absence nor the revalidation of her studies after the date of her departure. The Academy cannot organize exams or send the contents of the subjects.



  • The following behaviours will lead to immediate expulsion:
  • Immorality in her actions (in the way a student dresses, speaks or reading/virtual material)
  • Stealing                                       
  • Leaving the school premises without permission between lights out and wake up.
  • Drug, narcotics or stimulants consumption or possession in any circumstance.  Swiss law penalizes the possession or consumption of illegal drugs, as well as the concealment of information about others involved in drug-related activity.
  • Drinking or possessing alcohol at any time on or off the campus. We reserve the right to use the alcoholmeter should there be suspicious behaviour or during random occasions.
  • The following behaviours will lead to a severe sanction given by the Direction:
    • Lack of respect to any authority of the school or member of the Staff                       
    • Rebelliousness / Defiant behaviour                                          
    • No observance of penalties received     
    • Constant criticism of norms, rules, systems and other aspects of the institution
    • Damaging the school’s materials
    • Missing mandatory activities without proper permission.
    • Swearing or vulgar expressions
    • Repetitive lack of daily life discipline
    • Attempt against their own or others physical integrity


  • When breaking the rules, the student will receive a consequence, accompanied by:
  • A serious warning
  • An informative report
    • 3 informative reports make 1 major discipline report.
  • A mayor discipline report
    • If a student receives two major reports, she will not be allowed to participate in the Easter, Honour and October Trip.  This decision can be taken at any moment. If this happens the family will need to assume the economic consequences and the student must return home during those days.
    • If a student receives three major reports, she will be temporarily or permanently expelled from the school.

            The directive team will determine which of these warnings will be given depending on the action. 

  • If a student is expelled, temporarily or permanently, Le Châtelard will not be responsible for the expenses incurred for the student transportation back home or cancelled trips.





            During their stay at Le Châtelard, students must dress in a refined way, always taking into account European style and uses. Student must follow the dress code for each occasion.
            Junior High School students wear a uniform on normal days and on indicated occasions. The uniform is a distinctive and distinguished seal of any school, it is expected that the students wear the correct uniform for each occasion. No nail polish is allowed.
During one day each week the girls have Savoir Vivre which is when they wear the attire bought just for this occasion and purpose.


School days: Uniform (provided by the School)

  • Navy blue moccasins
  • White, gray or navy blue tennis shoes

Savoir Vivre days:

  • Elegant blouses and skirts (no shorter than 4 cm up from the knee)
  • Dresses
  • Nylons (natural or solid colours)
  • Heeled dress shoes (closed)

Outside school activities

  • Pairs of pants
  • Sweaters
  • Coordinated blouses or shirts (no t-shirts)
  • Colour jeans
  • Clear blue jeans and jean jackets (not ripped, without holes) allowed just on free times or nature outings.
  • Thick leggings with seams only if worn with a long shirt

Special occasions

  • Elegant knee height dress for religious celebrations

Sport activities

  • Summer Track-suits/sweatpants
  • Sweatshirts
  • T-shirts
  • Sport lycra pant is just allowed for sport time

Not permitted items during your stay at Le Châtelard

  • Transparent clothing
  • Miniskirts
  • Mini-shorts
  • Short shirts
  • Deep v-necked blouses
  • Blouses with thin straps or bare shoulders
  • Thin leggings
  • Leather clothing
  • Tight clothing
  • Clothing ripped or with holes
  • Clothing with back showing

            Hair must always be clean and well-presented. Dyes are not allowed. The haircut of each student must be classical style.
Permanent hair accessories, tattoos and piercings are not allowed, only a one classical ear piercing is allowed.


            During meal times, etiquette and personal presentation must be followed by all students.        Attendance to meals is compulsory.
Eating in places other than the dining room and the cafeteria is not permitted.
To ensure good formation and good health, nutrition is a key. A Cordon Bleu Chef prepares menus that have been carefully selected and balanced.

            Le Châtelard does not give special diets to the students with the exception of food allergies, under presentation of a medical prescription and tests. 
Personal non perishable food can be stored in the cafeteria.


            Students at Le Châtelard share their bedroom with others. As a manifestation of respect and of a well-grounded human formation, each person is to contribute to a pleasant environment by keeping her own things tidy: each student is to make her bed, keep her things in place and help clean the room and bathroom.
Students are not to share beds at any time.
Students should take good care of their bedrooms and keep them tidy at all times. They have been provided with a personal bulletin board to put appropriated postcards, photographs, etc. since damaging the walls or furniture with nails or any other kind of adhesive material is forbidden.
Keeping and consuming food is not allowed in the bedrooms.  If food is discovered it will be taken away.  Each girl has a locker in the cafeteria to keep her food in.
The school reserves the right to inspect the rooms at any moment.
Before leaving their rooms, students should turn out the lights and unplug any electrical appliances and close the windows.
Furniture and objects belonging to the room must be kept inside it and are not to be moved.  Students are expected to use the towels and sheets provided by the Châtelard and not to buy or bring different ones.


            The school is provided with a computer room and wireless Internet service.
Students are allowed to bring their personal computers and devices. The use of devices is limited to the schedule provided by the school at the beginning of the year.
All internet access has a family friendly filter. Students must refrain from any inappropriate use such as: harassing, fraudulent or obscene materials or purposes; hacking, use of offensive blogs, damage of the School reputation or any of its members (Staff and students).
Le Châtelard reserves the right to carry out IT checks to ensure that students make good use of their computers and personal devices.
Times will be set by the school to watch movies with the students. Any film needs to be previously approved by the school staff.


            The personal use of any music and video players should never be a source of disturbance.  When a student wishes to use them in the common rooms or bedrooms, she is expected to ask her companions if they do not mind listening to music or having a device on, at a moderate volume during the schedule approved by the school.
The sitting room is provided with a TV and DVD player to be used by the students at the appropriate times.
The use of adult films or other material is strictly forbidden. Anything inappropriate found will be immediately confiscated and not returned to the student.


Le Châtelard offers laundry service for the student’s clothes, sheets and towels. The clothes of every student can be sent to be washed every day; they will be sorted and dropped back in the space assigned for each student at least twice a week.
Le Châtelard does not take any responsibility for possible damage to clothing during this service.
Each piece of clothing must be marked on the waist or on the collar with sewn labels indicating the laundry number of the student to ensure the correct functioning of the laundry system. We ask the student to bring more of these labels so they can be used for the extra items of clothing that the students may purchase while in Europe. Le Châtelard does not take responsibility for clothes sent to the laundry unmarked. All items that are not marked will be sent to the Lost & Found department.
Sets of sheets and towels will be provided for each student who will be responsible for its good care, they will be changed once a week.
Girls may send clothes to be dry-cleaned. The cost of this service will be deducted from the student’s personal account.


            Students go home for Christmas Holidays, respecting the school calendar. Students have final exams before and after the Holidays.
They also have 2 days of justified absences for family visit during the year, except on exam days. 
We kindly ask parents to send an email in advance to the Academy when you will want your daughter to miss classes for that one day for a family visit. The authorization will only be confirmed by an email from the Academy, and not over the phone. We ask you to wait until this written confirmation before booking the flights. Moreover, bear in mind that if your daughter is travelling, you will need to consider the time needed to go and return to the airport or train station. If she has to miss one or more classes that are not included in the days of family visits authorized for any reason, she will incur in absences. Parents may also visit their daughters on days when there are no classes, with prior authorization from the Headmistress.


            For students to receive visits from their friends or the parents of another student they must return to school in the evening respecting the school’s arrival timetable.
Families and friends must come to pick up the students at the school and accompany them on their return.  Students may not go out alone with their boyfriends.
Students are only allowed to sleep out with their parents and siblings.
The school does not have the possibility of letting parents, siblings or friends stay in its building, but will gladly recommend places to stay in a nearby hotel. During the timetable indicated by the school, students may receive their visitors in the sitting-rooms of the school reception area, having received permission from the Headmistress.
School still reserves the right to not allow the outing with people outside family members.



When students go on trips or excursions organised by Le Châtelard, they commit themselves to respect the established programme and the school’s norms.
The excursions are an important part of Le Châtelard formation program.  The School will therefore require valid reasons before giving authorization for a student not to attend.
Students are always accompanied by a member of the staff.
If students decide not to participate in the Easter trip organized by the Academy, they must go back to their families instead.
Students must respect the dates programmed for their holidays in the school calendar.
Students who were on a different continent are asked to come back two days prior to the beginning of classes, in order for them to rest and get used to the Swiss time.


Phones are available to be rented to receive phone calls according to the schedule. Students are allowed to receive phone calls from their parents in their free times.
To help the students acquire a bigger autonomy and to avoid the accumulation of belongings, we suggest families only to send packages at Special occasions


All of the students will be insured upon their arrival to Switzerland. This insurance covers the medical care described in the Application for Admission booklet.
In case of an emergency, the student will be accompanied by a member of the Directive team to the nearest health care service. Students who need special medical care should inform the Directive team and provide medical certificates before their arrival so that necessary measures can be taken in advance.
If a student is sick and cannot partake in an activity, she should always inform the Dean of Studies or the Dean of Discipline so that she may receive attention and be provided with the necessary medicine, or be taken to the doctor. If sick during school hours, students are not to stay in their bedrooms but are expected to stay in the Infirmary under observation.
It is important for our students to bring their regular medical prescriptions before coming to the school.

To prevent auto-medication, the directive team will ask the girls for their medication and we will keep it for them in the medicine cabinet. If they need something we will give it to them on a specific schedule.
Only medicines which have been prescribed by the family doctor, the school’s doctor or a staff member will be given to the students.
In case of medical necessity a responsible person will always be available, even during the night.
Students are not allowed to share or provide medicine to other students.


Le Châtelard Academy offers transportation to and from the Airport at the beginning and the end of the year only if they travel in the group. Outside these two moments, students are expected to use other means of transport.



            Students are kindly requested to take good care of the school’s materials and the different areas in which they have their activities.
In case of damage to school materials, facilities or equipment, the students responsible for the damage will pay for the repair, or, if necessary, the purchase of new material.
All students are requested to inform a member of the staff when they notice something is damaged or out of order.
At the beginning of the term students are given an inventory of their rooms and books.  It will be revised at the end of the term by the Facilities manager.  The student will be held responsible for anything damaged or lost.
Cutlery and other kitchen material is to be used only in the cafeteria and dining room.
The students are allowed to use the gymnasium, aerobics and fitness centre during their free time. None of this material and equipment is to be taken out of these rooms.



            Students are asked to respect the timetable assigned to the different areas of the school. They may use these places upon request and are expected to respect the behaviour permitted for each one.
Students should not enter places such as the laundry room, the kitchen, service elevators and the restricted areas (4th and 5th floor). The staff toilets and staff cafeteria are only for use by authorized staff.



            Students must refrain from bringing belongings of excessive value. The school will not be responsible for lost or broken articles or loss of money. In case of need, students or parents may ask the school to store personal money for safekeeping.
Junior High School students do not need a credit or debit card (they are always accompanied; the person in charge of the group will always have emergency money). We recommend them to not bring it with them.
Once a week, students may ask for money from the amount deposited at administration for their personal use. Le Châtelard does not lend money to students for any reason.
A student may not begin a term at Le Châtelard until her payments to the school are up-to-date. Payments for each term are due on the following dates.

  • 1st semester:   August 1st
  • 2nd semester: December 31st



For the school system to run properly and for the successful preparation of our students, it is essential for parents to not only read but also support the school’s rules. They can do so by both reviewing them and reflecting with their daughters about the importance of accepting them in a mature way and agreeing to follow them.

After having read the whole document, please fill in the attached Personal Commitment and Rules and Regulations Acceptance. Both documents should be sent back to the Academy by email, fax or post within two weeks after reception.

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